As we become more technologically advanced, the need for physical interaction is diminishing. More often than not, today’s young managers prefer to meet using technology. Microsoft has caught onto this and has integrated some innovative online meeting tools into their small business software, Office 365.
If you use Office 365 in your company, you can have online meetings through Microsoft’s messaging tool, Lync. Here’s how to start a meeting, and some features that make face-to-face meetings unnecessary.
How to start a meeting In Outlook’s calendar, schedule a meeting and invite the participants. When it’s time for the meeting, simply log into Lync, go to your calendar and select the meeting. You’ll have the option to Join online meeting, click it and the meeting will start. If a colleague is online and you would like them to join the meeting, click on their name and drag them over to the meeting window.
Features you can use during the meeting There are a number of useful things you can do in the meeting including:
- Video calls. If you and the attendees have webcams, you can turn the meeting into a video call by pressing the webcam button beside the attendees’ names.
- Share and share alike. Press Share (beside video) in the meeting window to get a dropdown menu with a number of things you can share with the participants. Say you are going to do a demonstration on your screen, you can share it with the attendees by selecting Main Monitor. You can also share presentations or programs.
- Change the presenter. If an employee would like to show something from their screen, or is going to present something, you can give them presenter status by right clicking on their name and selecting Make a Presenter.
- No interruptions. If one person is presenting, and another has a question, they don’t have to stop the presentation to ask a question, they can simply select IM and type the question. All participants will see it, and the presenter can answer the question when they are finished.